The Canadian Society of Mayflower Descendants is overseen and operated by an elected Board of Assistants that meets at least twice yearly to conduct Society business. Offices are staggered three year terms.
2015 – 2016 Members of Board of Assistants
- Governor: George McNeillie III Ontario
- Deputy Governor: [need volunteer]
- Treasurer: Maureen McGee British Columbia
- Corresponding Secretary: Gary Bennett Ontario
- Recording Secretary: [need volunteer]
- Historian: Nathan Mean Ontario
- Co-Historian: Donna Denison Ontario
- Captain:George G. McNeillie III
- Elder: Bob White Ontario
- Counsellor: David “Sandy” Fairbanks Nova Scotia
- Surgeon: Dr. George R. Nye Alberta
- Editor: Robert W. White British Columbia
- Digital Administrator: [need volunteer]
- Librarian: Brent Rutherford Ontario
- Nova Scotia Regent: Bill Curry
- Member-at-Large: Susan E. Roser Ontario
2014-2017 Appointments to the General Society of Mayflower Descendants
- Deputy Governor General: Susan E. Roser
- Assistant General: Dr. George R. Nye
Upcoming Board of Assistants meetings
- Saturday, April 2, 2016, 1:30 – 3:30 p.m.
- Saturday, September 24, 2016, 1:30 – 3:30 p.m.
Board of Assistants meeting minutes
The Board of Assistants use a consent agenda meeting format. Routine committee, officer or assistant reports, Board meeting minutes and other non-controversial items are generally circulated electronically a week in advance of scheduled meetings so that members have an opportunity to read and consider them. The Board of Assistants adopted this practice in 2013.
- George G. McNeillie III (Chair)
- Brent Rutherford
- Bob White
- Gary Bennett (Chair)
- Brent Rutherford
- George G. McNeillie III (Chair)
Policies of the Canadian Society of Mayflower Descendants
Motions presented by email by a member of the Board of Assistants must be emailed to all members of the Board. Once the motion has been seconded, the Recording Secretary will allow 24 hours for discussion and will give the date and time that discussion will end and voting will commence. Any member who does not require discussion may vote during the discussion period. Once the votes are in, the Recording Secretary will email the votes to the Board, listing the Board member and his/her vote. The Governor will then declare the outcome by majority, i.e. that the motion is carried or failed. All motions approved by electronic means must be ratified at the next regularly scheduled board meeting.
The Deputy Governor General and Assistant General (selected by the Board of Assistants as nominees to be elected by the General Society at General Board of Assistants meetings and General Congress) will receive a stipend, each up to the sum of $300 to defray their travel expenses to the General Board of Assistants meeting and the General Congress.
Board members who must travel more than 100 km to attend Board of Assistants meetings will be provided a stipend of $100 to help defray their travel expenses.
Insignia is the property of the Canadian Society of Mayflower Descendants and must be returned when an officer retires from office.
All reports to Board of Assistants meetings are to be circulated by email to all members of the Board of Assistants one week before scheduled meetings, in order to facilitate a “consent agenda” meeting format.
The Recording Secretary must notify the Elder and the Editor of deaths of members so that the Elder can send a sympathy card to the family and the Editor can publish the information in our newsletter.
The Librarian must update the website when new material is added to our library holdings.
As of January 2014, the CSMD will use email exclusively wherever possible to communicate with members, applicants and prospective applicants, including distribution of the Canadian Pilgrim newsletter. By December 2014, regular mail will be used only for those members who do not use email, or by request and will not be as an add-on to what is sent by email.
The Treasurer will set up a CSMD PayPal account as an option for members and applicants to pay dues, fees and annual compact meeting luncheons and other costs securely online and that a PayPal link be added to the CSMD website to facilitate such payments.
In addition to the fall newsletter announcement, current members with email will be reminded annually on November 1st of the deadline to renew their CSMD membership for the following year and that regular mail is used to remind those members who do not use email.
The web address of the Canadian Society of Mayflower Descendants must be included in all business correspondence sent by the Board of Assistants to create greater awareness of our organization.
Annual dues of new members approved after June 30 will be $22.50. Changes to the Society’s fees and dues structure shall be approved by a majority of the Board of Assistants.
Reasonable expenses, including registration and accommodation of up to two members of the Board of Assistants who volunteer to attend genealogy conferences to promote the CSMD will be reimbursed up to a maximum of $800 for both members combined, with authority to the Treasurer to add up to $200 for additional expenses with appropriate receipts submitted.